Dental Patient Complaints Policy

 

At Evolve Dentistry we take complaints very seriously and try to ensure that all our patients are pleased with their experience of our service. A complaint is anything that makes the service user or third party dissatisfied with our service. This ranges from the point of initial contact and all subsequent interaction throughout the duration or our service delivery. The complaint process serves to empower, service users and third parties to communicate dissatisfaction, criticism or complaint. We treat all complaints seriously and with equal merit. When patients complain, they are dealt with courteously and promptly so that the matter is resolved as quickly as possible.

Our aim is to react to complaints in the way in which we would want our complaint about a service to be handled. We learn from every mistake that we make and we respond to customers’ concerns in a caring and sensitive way.

The person responsible for dealing with any complaint about the service which we provide is Katrina del Pozo.

If a patient complains on the telephone or at the reception desk, we will listen to their complaint and offer to refer him or her to the Practice Manager immediately. If the Practice Manager is not available at the time, then the patient will be told when they will be able to talk to the dentist and arrangements will be made for this to happen. The member of staff will take brief details of the complaint and pass them on. If we cannot arrange this within a reasonable period or if the patient does not wish to wait to discuss the matter, arrangements will be made for someone else to deal with it.

If the patient complains in writing the letter or email will be passed on immediately to the Practice Manager.

If a complaint is about any aspect of clinical care or associated charges it will normally be referred to the dentist, unless the patient does not want this to happen.

We will acknowledge the patient’s complaint in writing and enclose a copy of this code of practice as soon as possible, normally within three working days.

We will seek to investigate the complaint within 10 working days of receipt to give an explanation of the circumstances which led to the complaint. If the patient does not wish to meet us, then we will attempt to talk to them on the telephone. If we are unable to investigate the complaint within ten working days we will notify the patient, giving reasons for the delay and a likely period within which the investigation will be completed.

We will confirm the decision about the complaint in writing immediately after completing our investigation. Proper and comprehensive records are kept of any complaint received.

If patients are not satisfied with the result of our procedure then a complaint may be made to:

The Dental Complaints Service:

The Lansdowne Building, 2 Lansdowne Road, Croydon, Greater London CR9 2ER (Telephone: 08456 120 540) for complaints about private treatment

The General Dental Council:

37 Wimpole Street, London, W1M 8DQ (Telephone: 0845 222 4141), the dentists’ regulatory body for complaints about professional misconduct The GDC also offers a ‘typetalk’ facility for customers with impaired hearing. This can be accessed by calling 18001 0845 222 4141 on your typetalk/minicom handset.

Parliamentary and Health Service Ombudsman:

Millbank Tower, Millbank London SW1P 4QP, telephone: 0345 015 4033

If you would like to make a complaint, give us a compliment or any feedback please download the form via the link below and post it to us at the following address:

Evolve Dentistry
24 Harbour Road
Portishead
Bristol
BS20 7AL

Download our complaint form