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Complaints procedure

Code of Practice for Patient Complaints

In this practice we take complaints very seriously indeed and try to ensure that all our patients are pleased with their experience of our service. When patients complain, they are dealt with courteously and promptly so that the matter is resolved as quickly as possible. This procedure is based on these objectives.

Our aim is to react to complaints in the way in which we would want our complaint about a service to be handled. We learn from every mistake that we make and we respond to customers’ concerns in a caring and sensitive way.

  1. The person responsible for dealing with any complaint about the service which we provide Mrs Katrina Del Pozo, Practice Manager.
  2. If a patient complains on the telephone or in person, we will listen to their complaint and offer to refer him or her to the Practice Manager immediately. If the Practice Manager is not available at the time, then the patient will be informed when they will be able to talk to the Practice Manager and arrangements will be made for this to happen. The member of staff will take brief details of the complaint and pass them on to the Practice Manager. If we cannot arrange this within a reasonable period or if the patient does not wish to wait to discuss the matter, arrangements will be made for someone else to deal with it.
  3. If the patient complains in writing or by email, it will be passed on immediately to the Practice Manager, Mrs Katrina Del Pozo.
  4. If a complaint is about any aspect of clinical care or associated charges it will normally be referred to the dentist concerned, unless the patient does not want this to happen.
  5. We will acknowledge the patient’s complaint in writing and enclose a copy of this code of practice within three working days.
  6. We will seek to investigate the complaint within ten working days of receipt to give an explanation of the circumstances which led to the complaint. If the patient does not wish to meet us, then we will attempt to talk to them on the telephone. If we are unable to investigate the complaint within ten working days we will notify the patient, giving reasons for the delay and a likely period within which the investigation will be completed.
  7. We will confirm the decision about the complaint in writing immediately after completing our investigation.
  8. Proper and comprehensive records are kept of any complaint received as well as any actions taken to improve services as a consequence of a complaint.
  9. If patients are not satisfied with the result of our procedure then a complaint may be made to:

The Parliamentary and Health Service Ombudsman, Millbank Tower, Millbank, London, SW1P 4QP. Telephone: 0345 015 4033 www.ombudsman.org.uk

The Dental Complaints Service, The Lansdowne Building, 2 Lansdowne Road, Croydon, Greater London, CR9 2ER. Telephone: 08456 120 540 www.dentalcomplaints.org.uk

The General Dental Council, 37 Wimpole Street, London. W1N 8DQ. Telephone: 0845 222 4141, the dentists’ regulatory body for complaints about professional misconduct

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Clenching, headaches, pain when chewing… these can all be signs of TMJ problems.

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We are currently accepting new patients at Evolve.

If you’re looking for modern dental care in a friendly, patient-focused practice, we would love to welcome you.

Our team provides a wide range of dental treatments in a relaxed environment, with a focus on long-term oral health and natural-looking results. We’re proud to be a multi award-winning practice, and everything we do is centred around putting patients first.

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🪥 Smile hack: timing your tooth brushing

Did you know that brushing your teeth straight after eating isn’t always the best idea?

In this quick video, Maggie explains why it’s better to wait a little while before brushing. After eating, especially acidic foods and drinks, the enamel on your teeth can be temporarily softened. Brushing too soon can actually cause more wear.

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Did you know that chewing sugar free gum after eating can actually help protect your teeth? 🍬➡️🦷

In this video, Carol explains why dentists often recommend sugar free gum after meals. Chewing gum stimulates saliva, which helps wash away food particles and neutralise acids that can lead to tooth decay.

It’s not a replacement for brushing, but it can be a helpful extra habit when you’re out and about and can’t brush your teeth straight away.

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We’re delighted to welcome Flora, our new dental therapist, to the team at Evolve.

Flora works closely with our dentists to help patients maintain healthy smiles. Her role includes supporting gum health, providing preventative care and helping patients keep their teeth and gums in the best possible condition.

She’s passionate about helping people feel comfortable and confident about their oral health, and we’re really pleased to have her join the practice.

If you see Flora during your next visit, please do say hello and give her a warm Evolve welcome.

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How often should you really brush and floss? 🪥✨

Carol breaks it down in this short video, giving clear, practical advice to keep your teeth and gums healthy — and your smile confident.

It’s simple: the right routine makes all the difference. Start small, stay consistent, and your mouth will thank you!

💡 Tip: Even a few minutes more each day can make a big impact on long-term dental health.

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