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Complaints procedure

Code of Practice for Patient Complaints

In this practice we take complaints very seriously indeed and try to ensure that all our patients are pleased with their experience of our service. When patients complain, they are dealt with courteously and promptly so that the matter is resolved as quickly as possible. This procedure is based on these objectives.

Our aim is to react to complaints in the way in which we would want our complaint about a service to be handled. We learn from every mistake that we make and we respond to customers’ concerns in a caring and sensitive way.

  1. The person responsible for dealing with any complaint about the service which we provide Mrs Katrina Del Pozo, Practice Manager.
  2. If a patient complains on the telephone or in person, we will listen to their complaint and offer to refer him or her to the Practice Manager immediately. If the Practice Manager is not available at the time, then the patient will be informed when they will be able to talk to the Practice Manager and arrangements will be made for this to happen. The member of staff will take brief details of the complaint and pass them on to the Practice Manager. If we cannot arrange this within a reasonable period or if the patient does not wish to wait to discuss the matter, arrangements will be made for someone else to deal with it.
  3. If the patient complains in writing or by email, it will be passed on immediately to the Practice Manager, Mrs Katrina Del Pozo.
  4. If a complaint is about any aspect of clinical care or associated charges it will normally be referred to the dentist concerned, unless the patient does not want this to happen.
  5. We will acknowledge the patient’s complaint in writing and enclose a copy of this code of practice within three working days.
  6. We will seek to investigate the complaint within ten working days of receipt to give an explanation of the circumstances which led to the complaint. If the patient does not wish to meet us, then we will attempt to talk to them on the telephone. If we are unable to investigate the complaint within ten working days we will notify the patient, giving reasons for the delay and a likely period within which the investigation will be completed.
  7. We will confirm the decision about the complaint in writing immediately after completing our investigation.
  8. Proper and comprehensive records are kept of any complaint received as well as any actions taken to improve services as a consequence of a complaint.
  9. If patients are not satisfied with the result of our procedure then a complaint may be made to:

The Parliamentary and Health Service Ombudsman, Millbank Tower, Millbank, London, SW1P 4QP. Telephone: 0345 015 4033 www.ombudsman.org.uk

The Dental Complaints Service, The Lansdowne Building, 2 Lansdowne Road, Croydon, Greater London, CR9 2ER. Telephone: 08456 120 540 www.dentalcomplaints.org.uk

The General Dental Council, 37 Wimpole Street, London. W1N 8DQ. Telephone: 0845 222 4141, the dentists’ regulatory body for complaints about professional misconduct

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😁✨ Thinking about straightening your teeth but not sure where to start?

In this video, Rachael from Evolve Dentistry talks you through the teeth straightening options we offer and how we can help you achieve the smile you’ve always wanted – comfortably and discreetly.

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How Sedation Dentistry Can Help You Feel Relaxed

If dental appointments make you feel anxious or overwhelmed, you’re not alone. At Evolve Dentistry, we believe everyone deserves access to comfortable, stress-free dental care. That’s why we offer sedation dentistry in Portishead.

Sedation dentistry involves using medication to help you feel deeply relaxed during your treatment. While you’re still awake and able to respond, you’ll feel calm and often have little to no memory of the procedure afterwards.

Sedation can be an excellent option if:

- You experience severe dental anxiety
- You have a strong gag reflex
- You need a complex or lengthy treatment
- You’ve avoided the dentist for years due to fear

At Evolve Dentistry, our experienced team will carefully assess your needs and discuss the sedation options available to you. Your safety and comfort are always our top priorities, and we take the time to explain each step so you know exactly what to expect.

By choosing sedation dentistry in Portishead, you can finally receive the dental care you need without the fear or worry. Many of our patients tell us that after trying sedation, they no longer put off their appointments and feel much more confident about their oral health.

If you’ve been avoiding the dentist because of anxiety, we invite you to discover how gentle, compassionate care and sedation options can transform your experience. #sedation #sedationdentist #awardwinning #beyourbestself #Northsomerset #freeconsultation #multiawardwinning #patientsatisfaction #compositebonding #patientsfirst #newpatients #healthysmiles #naturalteeth #acceptingnewpatients #nailsea #portishead #clevedon #portisheadmarina #dentist #dentures
At Evolve Dentistry in Portishead, we understand that visiting the dentist can be a daunting experience for many people. Dental anxiety is incredibly common — and it’s nothing to be ashamed of. Whether you’ve had a bad experience in the past or simply feel nervous about the unknown, we’re here to help you feel safe and supported every step of the way.

As a trusted dentist for nervous patients in Portishead, we’ve built our practice around creating a calm, friendly environment. From the moment you walk through the door, you’ll be greeted by our warm and understanding team who will take the time to listen to your concerns.

Our gentle approach starts with communication. We believe that explaining treatments clearly and answering all your questions helps to ease anxiety. We never rush appointments — we give you the time you need to feel comfortable.
We also offer a variety of techniques to help you relax, including Calma Lamba, calming music, and breathing techniques. For patients who need extra support, we can also discuss sedation options.

Don’t let fear stop you from getting the dental care you need. At Evolve Dentistry, we’re dedicated to making sure every visit is as stress-free as possible.
If you’re looking for a dentist for nervous patients in Portishead, we’re here to help you regain confidence in your smile — and in visiting the dentist.

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✨ Wondering when it’s the “right time” to start facial aesthetic treatments? You’re not alone!

At Evolve Dentistry, we believe confidence isn’t about chasing trends — it’s about feeling good in your own skin, at any age.

Here’s what you should know:

🔞 Under 18? It’s illegal in the UK to receive injectable treatments like fillers or wrinkle reduction — and for good reason.
⏳ Most people start in their late 20s+, when early signs of ageing (like fine lines or volume loss) begin to appear.
🧠 It’s not just about age — maturity, motivation, and understanding the process are key.
🧑‍⚕️ We focus on natural, subtle enhancements — no overdone results here.
💬 A thorough consultation is essential — we only recommend treatments that are right for you.

We’re here to support you with honest advice, professional care, and results that reflect you at your best — not a filter.

📍 Save Face Accredited | Portishead
📞 DM us to book a friendly consultation!

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When the UK turns into the Sahara, our welcome team turn into pros at keeping their cool 🥵❄️
Even in the heatwave, you’ll still get the warmest welcome at Evolve Dentistry… just with a little extra breeze! 😎💨 #TeamEvolve #HeatwaveHacks #CoolAsCanBe
✨ She’s here! ✨

We’re over the moon to announce that Dr Yasmin Zeina and her husband Ian have welcomed their gorgeous baby girl, Lily Emelia, safely into the world. 💕👶

Mum, Dad, and Lily are all doing wonderfully —  the whole Evolve Dentistry family couldn’t be prouder. 🍼🌸

Please join us in sending them all your love and congratulations as they begin this magical new chapter. ✨💖

#EvolveDentistry #BabyNews #WelcomeLily #TeamEvolve #BabyJoy #Family  #Northsomerset #nailsea #portishead #clevedon #portisheadmarina #dentist
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