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Complaints procedure

Code of Practice for Patient Complaints

In this practice we take complaints very seriously indeed and try to ensure that all our patients are pleased with their experience of our service. When patients complain, they are dealt with courteously and promptly so that the matter is resolved as quickly as possible. This procedure is based on these objectives.

Our aim is to react to complaints in the way in which we would want our complaint about a service to be handled. We learn from every mistake that we make and we respond to customers’ concerns in a caring and sensitive way.

  1. The person responsible for dealing with any complaint about the service which we provide Mrs Katrina Del Pozo, Practice Manager.
  2. If a patient complains on the telephone or in person, we will listen to their complaint and offer to refer him or her to the Practice Manager immediately. If the Practice Manager is not available at the time, then the patient will be informed when they will be able to talk to the Practice Manager and arrangements will be made for this to happen. The member of staff will take brief details of the complaint and pass them on to the Practice Manager. If we cannot arrange this within a reasonable period or if the patient does not wish to wait to discuss the matter, arrangements will be made for someone else to deal with it.
  3. If the patient complains in writing or by email, it will be passed on immediately to the Practice Manager, Mrs Katrina Del Pozo.
  4. If a complaint is about any aspect of clinical care or associated charges it will normally be referred to the dentist concerned, unless the patient does not want this to happen.
  5. We will acknowledge the patient’s complaint in writing and enclose a copy of this code of practice within three working days.
  6. We will seek to investigate the complaint within ten working days of receipt to give an explanation of the circumstances which led to the complaint. If the patient does not wish to meet us, then we will attempt to talk to them on the telephone. If we are unable to investigate the complaint within ten working days we will notify the patient, giving reasons for the delay and a likely period within which the investigation will be completed.
  7. We will confirm the decision about the complaint in writing immediately after completing our investigation.
  8. Proper and comprehensive records are kept of any complaint received as well as any actions taken to improve services as a consequence of a complaint.
  9. If patients are not satisfied with the result of our procedure then a complaint may be made to:

The Parliamentary and Health Service Ombudsman, Millbank Tower, Millbank, London, SW1P 4QP. Telephone: 0345 015 4033 www.ombudsman.org.uk

The Dental Complaints Service, The Lansdowne Building, 2 Lansdowne Road, Croydon, Greater London, CR9 2ER. Telephone: 08456 120 540 www.dentalcomplaints.org.uk

The General Dental Council, 37 Wimpole Street, London. W1N 8DQ. Telephone: 0845 222 4141, the dentists’ regulatory body for complaints about professional misconduct

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✨ Currently welcoming new patients ✨

We care for a limited number of patients so we can offer calm, considered dental care.

Right now, we’re able to welcome new patients to Evolve Dentistry. If you’ve been thinking about joining a local practice in Portishead, we’d love to hear from you.

📞 Contact reception on 01275 842 550
Appointments are available at this week’s wrinkle clinic on Thursday ✨

If you’ve been thinking about booking an appointment, we currently have availability this week. Our team will take the time to talk through your options and answer any questions you may have, with no pressure.

📞 Please contact reception to book or to find out more.
Ever wondered what it’s really like to walk through the doors at Evolve Dentistry? 💚

We know that for many people, the unknown can be the most nerve-wracking part of visiting the dentist. That’s why we wanted to show you around.

From the moment you arrive and step into our Patient Lounge, everything is designed to help you feel calm, welcomed, and comfortable. No clinical feel. No rushing. Just a relaxed space where you’re treated as a person, not an appointment.

This walkthrough gives you a glimpse of what to expect — so when you do visit, it already feels familiar.
Because feeling comfortable matters just as much as the care itself. 🤍

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Feeling nervous about visiting the dentist? You’re not alone 💚

For many people, dental visits come with worry, past experiences, or simply the fear of the unknown — and that’s something we truly understand.

In this video, Rachael talks honestly about what it’s like if you feel nervous about coming to the dentist, and how we support patients every step of the way. From taking things at your pace, to listening without judgement, and making sure you always feel comfortable and informed.

At Evolve Dentistry, there’s no pressure and no rushing — just a calm, supportive environment where you’re in control from the moment you arrive in our Patient Lounge.

If you’ve been putting off an appointment because of nerves, this one’s for you. 🤍

#EvolveDentistry #NervousPatients #GentleDentistry #YouAreNotAlone #PatientCare #DentalAnxiety
There’s nothing more meaningful to us than hearing how someone felt in our care.
This testimonial was recently shared by a patient of Richard’s, and it captures exactly what we strive for every day — time, understanding, and dentistry delivered with compassion and respect.

Thank you for trusting us, and for taking the time to share your experience. It truly means more than words. 🤍

At Evolve Dentistry, every patient, every visit, every conversation matters.
Serious faces. Measuring tape out.
What could it be? 👀
Take a guess in the comments!
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