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Complaints procedure

Code of Practice for Patient Complaints

In this practice we take complaints very seriously indeed and try to ensure that all our patients are pleased with their experience of our service. When patients complain, they are dealt with courteously and promptly so that the matter is resolved as quickly as possible. This procedure is based on these objectives.

Our aim is to react to complaints in the way in which we would want our complaint about a service to be handled. We learn from every mistake that we make and we respond to customers’ concerns in a caring and sensitive way.

  1. The person responsible for dealing with any complaint about the service which we provide Mrs Katrina Del Pozo, Practice Manager.
  2. If a patient complains on the telephone or in person, we will listen to their complaint and offer to refer him or her to the Practice Manager immediately. If the Practice Manager is not available at the time, then the patient will be informed when they will be able to talk to the Practice Manager and arrangements will be made for this to happen. The member of staff will take brief details of the complaint and pass them on to the Practice Manager. If we cannot arrange this within a reasonable period or if the patient does not wish to wait to discuss the matter, arrangements will be made for someone else to deal with it.
  3. If the patient complains in writing or by email, it will be passed on immediately to the Practice Manager, Mrs Katrina Del Pozo.
  4. If a complaint is about any aspect of clinical care or associated charges it will normally be referred to the dentist concerned, unless the patient does not want this to happen.
  5. We will acknowledge the patient’s complaint in writing and enclose a copy of this code of practice within three working days.
  6. We will seek to investigate the complaint within ten working days of receipt to give an explanation of the circumstances which led to the complaint. If the patient does not wish to meet us, then we will attempt to talk to them on the telephone. If we are unable to investigate the complaint within ten working days we will notify the patient, giving reasons for the delay and a likely period within which the investigation will be completed.
  7. We will confirm the decision about the complaint in writing immediately after completing our investigation.
  8. Proper and comprehensive records are kept of any complaint received as well as any actions taken to improve services as a consequence of a complaint.
  9. If patients are not satisfied with the result of our procedure then a complaint may be made to:

The Parliamentary and Health Service Ombudsman, Millbank Tower, Millbank, London, SW1P 4QP. Telephone: 0345 015 4033 www.ombudsman.org.uk

The Dental Complaints Service, The Lansdowne Building, 2 Lansdowne Road, Croydon, Greater London, CR9 2ER. Telephone: 08456 120 540 www.dentalcomplaints.org.uk

The General Dental Council, 37 Wimpole Street, London. W1N 8DQ. Telephone: 0845 222 4141, the dentists’ regulatory body for complaints about professional misconduct

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🦷 5 daily habits that can transform your oral hygiene

Great oral health isn’t built in a day — it’s the result of small, consistent habits. From brushing effectively to cleaning between your teeth, the things you do every day really matter.

We’ve just shared a new blog with 5 simple dental hygiene tips to help protect your teeth and gums and support long-term oral health.

If you’re looking for dental hygiene tips Portishead, this is a great place to start 👇

👉 Read the full blog - link in bio

#DentalHygiene #OralHealth #PreventiveCare #Portishead #HealthySmiles
How often should you brush and floss your teeth? 🪥✨

In this short video, Carol explains the best routine for healthy teeth and gums, why consistency matters, and simple tips to make oral care easy every day.

Even a few extra minutes of care each day can make a huge difference for your smile — and your confidence!

💡 Pro tip: Brushing twice a day and flossing once a day keeps your teeth and gums happy.

#Portishead #DentalCare #OralHealth #BrushingTips #FlossingTips #HealthySmiles #FamilyDentist #EvolveDentistry #NorthSomerset
She did it! 🚴‍♀️👏

Carol has officially completed her charity bike ride and we’re incredibly proud of her. One of our lovely patients even brought in this card to celebrate the achievement – such a thoughtful gesture.

The ride may be finished, but the fundraising is still open. If you’d like to support Carol and the cause she rode for, there’s still time to donate.

Every contribution makes a difference and means a lot to Carol and the team.

Tap the link in our bio to donate. Thank you for all the encouragement and support along the way. 💙

#TeamEvolve #CharityRide #Fundraising #CommunitySupport #ProudMoment

If you’d like to contribute, please use the link below. Thank you for cheering Carol on and supporting such a fantastic effort. 💙

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https://www.justgiving.com/page/carol-somerville-roberts-1
Portishead means more to us than a place of work - it’s home.

We’ve written an open letter to our local community to share what Evolve Dentistry truly stands for: compassion, authenticity, respect, and doing the right thing - always.

This practice was built with people at its heart. Not transactions, not targets - but neighbours, families, familiar faces and lasting relationships.

If you are part of this wonderful town - whether you’ve been with us for years or are simply curious about who we are - we’d love you to take a few moments to read it.

Thank you for trusting us to care for your smiles. We are incredibly proud to belong here.

👉 Read our letter to Portishead - link in bio.

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Huge congratulations to Maisie 🎉

We are so proud to share that our trainee dental nurse, Maisie, has officially passed her dental nurse exams!

Maisie has worked incredibly hard alongside her training here at the practice, showing real dedication to her learning and to our patients every single day. From supporting clinicians chairside to helping create a calm, welcoming environment, she has grown in confidence and skill throughout her journey.

Becoming a qualified dental nurse is a fantastic achievement, and we couldn’t be happier for her. Please join us in congratulating Maisie next time you see her at the practice! 👏

Well done, Maisie – we’re so proud of you. 💙

#DentalNurse #TeamEvolve #PracticeLife #DentalTeam #ProudMoment
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Both are effective. Both can create beautiful results. The right choice depends on you.

Watch the video to learn more, and if you’d like personalised advice, we’d be delighted to help.

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