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Complaints procedure

Code of Practice for Patient Complaints

In this practice we take complaints very seriously indeed and try to ensure that all our patients are pleased with their experience of our service. When patients complain, they are dealt with courteously and promptly so that the matter is resolved as quickly as possible. This procedure is based on these objectives.

Our aim is to react to complaints in the way in which we would want our complaint about a service to be handled. We learn from every mistake that we make and we respond to customers’ concerns in a caring and sensitive way.

  1. The person responsible for dealing with any complaint about the service which we provide Mrs Katrina Del Pozo, Practice Manager.
  2. If a patient complains on the telephone or in person, we will listen to their complaint and offer to refer him or her to the Practice Manager immediately. If the Practice Manager is not available at the time, then the patient will be informed when they will be able to talk to the Practice Manager and arrangements will be made for this to happen. The member of staff will take brief details of the complaint and pass them on to the Practice Manager. If we cannot arrange this within a reasonable period or if the patient does not wish to wait to discuss the matter, arrangements will be made for someone else to deal with it.
  3. If the patient complains in writing or by email, it will be passed on immediately to the Practice Manager, Mrs Katrina Del Pozo.
  4. If a complaint is about any aspect of clinical care or associated charges it will normally be referred to the dentist concerned, unless the patient does not want this to happen.
  5. We will acknowledge the patient’s complaint in writing and enclose a copy of this code of practice within three working days.
  6. We will seek to investigate the complaint within ten working days of receipt to give an explanation of the circumstances which led to the complaint. If the patient does not wish to meet us, then we will attempt to talk to them on the telephone. If we are unable to investigate the complaint within ten working days we will notify the patient, giving reasons for the delay and a likely period within which the investigation will be completed.
  7. We will confirm the decision about the complaint in writing immediately after completing our investigation.
  8. Proper and comprehensive records are kept of any complaint received as well as any actions taken to improve services as a consequence of a complaint.
  9. If patients are not satisfied with the result of our procedure then a complaint may be made to:

The Parliamentary and Health Service Ombudsman, Millbank Tower, Millbank, London, SW1P 4QP. Telephone: 0345 015 4033 www.ombudsman.org.uk

The Dental Complaints Service, The Lansdowne Building, 2 Lansdowne Road, Croydon, Greater London, CR9 2ER. Telephone: 08456 120 540 www.dentalcomplaints.org.uk

The General Dental Council, 37 Wimpole Street, London. W1N 8DQ. Telephone: 0845 222 4141, the dentists’ regulatory body for complaints about professional misconduct

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🎉 We’ve won! 🎉
We’re thrilled to announce that Evolve Dentistry has been named the national winner of the Patient Care Award at the 2025 Dentistry Awards! 🏆

Thank you to our incredible team and amazing patients — this win is for you. 💙

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550✨ Smile Transformation Alert! ✨

We’re thrilled to share this incredible before-and-after from one of our lovely patients here at Evolve Dentistry, Portishead. Just look at that confident new smile! 😁💫

Whether it’s subtle enhancements or a full smile makeover, our team is passionate about helping you feel proud of your teeth every time you smile.

Thinking about improving your smile? Book a consultation with our friendly team today – your dream smile could be closer than you think! 🦷💙

📍 Located in the heart of Portishead
📞 Call us on 01275
🌐 www.evolvedentistry.co.uk

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In this reel, our brilliant dental nurse Lou walks you through how our OPG (panoramic) X-ray machine works – and why it’s such a valuable tool for spotting issues that aren’t always visible during a routine check-up.

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🎬 Tap to watch Lou in action!

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In this short video, our lovely dentist Yasmin explains everything you need to know about dental crowns – from when they’re needed to how they protect and restore your tooth.

Whether you’ve been told you might need a crown or you’re just curious, this is a great place to start!

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