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Complaints procedure

Code of Practice for Patient Complaints

In this practice we take complaints very seriously indeed and try to ensure that all our patients are pleased with their experience of our service. When patients complain, they are dealt with courteously and promptly so that the matter is resolved as quickly as possible. This procedure is based on these objectives.

Our aim is to react to complaints in the way in which we would want our complaint about a service to be handled. We learn from every mistake that we make and we respond to customers’ concerns in a caring and sensitive way.

  1. The person responsible for dealing with any complaint about the service which we provide Mrs Katrina Del Pozo, Practice Manager.
  2. If a patient complains on the telephone or in person, we will listen to their complaint and offer to refer him or her to the Practice Manager immediately. If the Practice Manager is not available at the time, then the patient will be informed when they will be able to talk to the Practice Manager and arrangements will be made for this to happen. The member of staff will take brief details of the complaint and pass them on to the Practice Manager. If we cannot arrange this within a reasonable period or if the patient does not wish to wait to discuss the matter, arrangements will be made for someone else to deal with it.
  3. If the patient complains in writing or by email, it will be passed on immediately to the Practice Manager, Mrs Katrina Del Pozo.
  4. If a complaint is about any aspect of clinical care or associated charges it will normally be referred to the dentist concerned, unless the patient does not want this to happen.
  5. We will acknowledge the patient’s complaint in writing and enclose a copy of this code of practice within three working days.
  6. We will seek to investigate the complaint within ten working days of receipt to give an explanation of the circumstances which led to the complaint. If the patient does not wish to meet us, then we will attempt to talk to them on the telephone. If we are unable to investigate the complaint within ten working days we will notify the patient, giving reasons for the delay and a likely period within which the investigation will be completed.
  7. We will confirm the decision about the complaint in writing immediately after completing our investigation.
  8. Proper and comprehensive records are kept of any complaint received as well as any actions taken to improve services as a consequence of a complaint.
  9. If patients are not satisfied with the result of our procedure then a complaint may be made to:

The Parliamentary and Health Service Ombudsman, Millbank Tower, Millbank, London, SW1P 4QP. Telephone: 0345 015 4033 www.ombudsman.org.uk

The Dental Complaints Service, The Lansdowne Building, 2 Lansdowne Road, Croydon, Greater London, CR9 2ER. Telephone: 08456 120 540 www.dentalcomplaints.org.uk

The General Dental Council, 37 Wimpole Street, London. W1N 8DQ. Telephone: 0845 222 4141, the dentists’ regulatory body for complaints about professional misconduct

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Can you spot the odd object? 🔍

This summer, we’re proud to be taking part in the RNLI Portishead Lifeboat Station Spot the Odd Object trail! 🚤❤️

From 25 July to 29 August, explore Portishead, visit participating businesses and see if you can spot the mystery object hidden in each window - including ours here at Evolve Dentistry!

Not only is it a great way to enjoy a family day out, but every £5 entry helps support the incredible volunteers at RNLI Portishead Lifeboat Station, who work tirelessly to help keep people safe at sea.

📍 Visit our practice and see if you can find our hidden object.
👀 Don’t forget to complete your entry form for your chance to win one of the fantastic cash prizes!

If you take part, we’d love to see your photos - tag Evolve Dentistry and let us know when you’ve found our mystery object!

Good luck… and happy spotting! 🔎💙

#Portishead #RNLI #SpotTheOddObject #SupportLocal #FamilyFun #EvolveDentistry #PortisheadEvents #SummerHolidays
Will composite bonding damage my teeth?

It’s a common concern, especially for patients who want to improve their smile while protecting their natural teeth.

The good news is that composite bonding is often one of the most conservative cosmetic dental treatments available. In many cases, little or no preparation of the tooth is required, meaning your natural tooth structure can be preserved.

Composite bonding can be used to improve the appearance of:

✔ Chipped teeth
✔ Small gaps between teeth
✔ Uneven tooth shapes
✔ Worn edges
✔ Minor imperfections

Because the treatment is minimally invasive, many patients choose composite bonding when they want to enhance their smile without significant changes to their natural teeth.

Every smile is unique, so we’ll always discuss your options and explain exactly what’s involved before any treatment begins.

📍 Evolve Dentistry, Portishead

#Northsomerset #multiawardwinning #patientsatisfaction #patientsfirst #compositebonding #smilemakeovers #cosmeticdentistry #newpatients #naturalteeth #healthysmiles #healthysmile #acceptingnewpatients #nailsea #portishead #clevedon #portisheadmarina #dentist #smiledesign #bonding #confidentsmile #cosmeticsmile
Reading comments like this reminds us why we do what we do.

Helping people feel comfortable and cared for is just as important as providing great dentistry.

Thank you for your kind words.
You could be grinding your teeth every night… without even knowing it. 😴

Many people assume they’d know if they were clenching or grinding their teeth.

In reality, most don’t.

As Richard explains, while we’re asleep our brains continue processing the events and stresses of the day. For some people, that stress is released through clenching or grinding their teeth - but because the part of the brain that would normally recognise it is effectively switched off during sleep, we often have no idea it’s happening.

Over time, tooth grinding can contribute to:
• Worn or chipped teeth
• Jaw pain or stiffness
• Morning headaches
• Sensitive teeth
• Disrupted sleep

If you’ve noticed any of these symptoms, it’s worth mentioning them at your next appointment. We can look for the signs of tooth grinding and discuss ways to help protect your teeth before more damage occurs.

Have you ever been told you grind your teeth, or has someone heard you doing it while you sleep?

#ToothGrinding #Bruxism #HealthySmile #DentalHealth #Portishead #EvolveDentistry
✨ Looking for a role where people matter?

We’re searching for a new Front of House Team Member to join our award-winning team at Evolve Dentistry.

This isn’t just about answering the phone or booking appointments.

It’s about creating the kind of welcome that makes people feel relaxed from the moment they walk through our doors. It’s remembering the little things, taking pride in every interaction and helping deliver an experience that patients genuinely talk about.

If you’re warm, organised, love looking after people and enjoy being part of a supportive team, we’d love to hear from you.

Experience in dentistry isn’t essential. We’re looking for the right person with the right attitude - someone who genuinely enjoys making a difference to someone’s day.

If that sounds like you, or someone you know, we’d love to hear from you - hello@evolve-dentistry.co.uk

📍 Portishead
💙 Award-winning team culture
☕ Every patient welcomed like a guest

Please share this post with anyone who might be the perfect fit.
🚦 Travelling to Evolve? Please allow a little extra time.

If you’re visiting us over the next few weeks, please be aware that there are temporary traffic lights on the Portbury Hundred until 10th August, which are causing delays, particularly at busier times of the day.

We’d hate for your journey to add any unnecessary stress, so if you have an appointment with us, we’d recommend allowing a little extra travel time.

If you think you may be delayed, please give our reception team a call and we’ll do everything we can to help.

Thank you for your patience, and we look forward to welcoming you to the practice. 💙
“Great patient focus and excellent staff and facilities.”

Those few words mean a great deal to us.

Because creating an exceptional experience isn’t just about modern facilities - it’s about making every person who walks through our doors feel welcomed, listened to and genuinely cared for.

Every interaction matters, from your first phone call to the moment you leave the practice.

Thank you to everyone who shared their feedback in our recent patient survey. Your kind words remind us why we do what we do, and inspire us to keep making every experience the best that it can be. 💙

#EvolveDentistry #PatientExperience #PatientFeedback #Portishead #Compassion #ExceptionalCare
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